FYAA Team Fundraising Guidelines

FYAA Team Fundraising Guidelines

New Fundraising Guidelines and Profit & Loss Requests (Team Accounts)

Individual Teams, when fundraising individually for their team cannot use the Fairfield Youth
Athletic Association, or Fairfield Youth Football name or logo to do so. You may use your team name, or individuals on the team. 

Examples: 
  This is a “Fairfield 4th Grade Fundraiser”, “Head Coaches Youth Football Fundraiser” or “Fairfield 2nd Grade Rocky Top Tournament Fundraiser.”

Anything done individually by a team that uses the Fairfield Indian Name or Logo would have to 
be collected by the organization and distributed equally. 

FYAA is not linked to or shall be considered part of any teams fundraising activities. 

These are guidelines which teams should follow. In the event beyond anyones control; FYAA can act as a mediator to resolve issues or disputes.

Tax ID  

1. Individual Teams are not permitted to use the Fairfield Youth Athletic Association organization's tax ID or tax exemption number. Individual teams are encouraged to get their own tax ID or tax exemption number if they wish to utilize tax exemption programs. 

Team Profit-Loss Statements  

All individual team accounts must now have “2 sets of eyes” on their team accounts and the following: 

A. The Head Coach of the team cannot be in charge of the collection and accounting of the funds, but will have access to the account as a “second set of eyes.” 

B. The Team Mom or someone other than the Head Coach will be in charge of the collecting and accounting for all funds. (This cannot be the head  coach's spouse or direct relative – must be someone  outside the coach's immediate family) 

C. All Teams must deposit all team funds (team fees, fundraising dollars, etc.) into a bank account set up by the Team mom/Acct holder (checks are preferred from team's parents).

D. Teams are to identify to the board whom this account holder will be by AUG 1st, of each season. 

E. Teams are to submit a beginning-of-year profit and loss statement to the board Treasurer by Aug 1st, of current year. (This should include team fees collected, and any other funds collected prior to this date.) 

F. Teams are to submit an end-of-year profit and loss statement to the board's Treasurer by Dec 1st, 2016 (This should include the entire season, credits, and debts.)

Failure to meet or follow the above guidelines by October 31st of each season may result in forfeiture of any fundraising money held by the FYAA Board, or in an FYAA Bank Account. 

FYAA Fundraising Guidelines Last Updated: 1/29/2024